Use transit and collation packaging effectively
Introduction
Transit and collation packaging is any packaging used to hold and protect items during transit. It covers bags, boxes and drums, filler materials, shrink-wrap and stretch-wrap, pallets, layer pads, and slip sheets.
Good packaging plays a crucial role in protecting products, from raw materials to manufactured goods and perishable foods. Inadequate packaging can lead to product damage, customer returns and waste - not only of the product itself, but also of the energy and materials used in its manufacture and transport. You should look at how you can reduce or even eliminate packaging, and how you can reuse and recycle packaging that can't be avoided. You should consider product design at the same time - so that improvements to packaging design don't adversely affect the product's overall environmental impact.
Using transit and collation packaging effectively can save your business money, help you to comply with legislation and improve your reputation with stakeholders such as customers, investors and the public.
This guide explains how you can use a systematic approach to reduce the amount of transit and collation packaging your business uses, and the waste that it creates. It looks at the different options you should consider to ensure packaging is reduced, reused and recycled.
Use a systematic approach to effective packaging
Using a systematic approach is likely to be the most effective way of making your transit-packaging use more efficient.
Step one: win support and the initial review
To ensure that your efforts are taken seriously, you need to convince senior management that your business would benefit from keeping packaging to a minimum.
You may want to carry out an initial review to gather evidence. You could do this, for example, by walking round your site to identify areas of waste and opportunities for improvement. You could estimate the savings associated with a few of the more promising improvements.
Step two: appoint a co-ordinator
It is useful to have one overall project co-ordinator or 'champion' to lead the work, such as your logistics manager or environmental manager. You should also get the right people involved. This could include:
- procurement and purchasing staff
- environmental and waste-management staff
- manufacturing and logistics managers
- marketing and product-development staff
- key external organisations such as packaging and material suppliers
- customers
Step three: gather information on packaging use and disposal
Gathering information can help you to identify areas of significant waste and comply with legislation. The Producer Responsibility Obligations (Packaging Waste) Regulations require businesses to gather accurate data on the weight of packaging that they 'handle'. This means that you need to think about all the packaging associated with supply, including display, collation and transit packaging. You should also consider imported packaging for which you were the end-user.
Step four: analyse data and identify areas for improvement
You should use key performance indicators (KPIs) to help you compare packaging use. KPIs for packaging management include:
- packaging cost per item, eg pence/item or £/tonne
- packaging waste per item, eg kilogram/item or kilogram/tonne
As well as analysing the data, it is useful to convert each waste quantity into a financial value that takes account of both material and disposal costs. This can help you to make the case for improvements.
Step five: prioritise improvement options
Once you have identified where there may be scope for improvement, you should consider the options and rank them in order of priority. Think about each improvement option in terms of its cost to the business, its likely benefit or savings and the level of difficulty in implementing it.
Giving priority to the easier and low-cost measures will achieve quick results. This will help to motivate everyone concerned. However, longer term solutions may provide you with the highest overall cost savings.
Step six: produce an action plan
Once you have considered the various options, you should prepare an action plan that describes what will be done, who will do it and when. Your plan should contain simple, measurable, achievable, realistic targets within appropriate timescales.
Step seven: implement the action plan
Implementation may involve all sorts of measures, from packaging redesign to introducing reusable systems.
It is important to get everyone involved in implementing the plan, from the managing director down to those, for example, who collect and separate packaging materials.
Step eight: review progress
Once the action plan is in place, you should review progress against targets regularly - perhaps every six months initially, and then on an annual basis.
Reduce packaging use
Reducing your use of transit and collation packaging is usually the most cost-effective option and the best for the environment. In some cases, you can avoid the need for packaging, eg by a change in working practices or introducing a new item of equipment. Areas to focus on include:
- Avoiding extra layers - poor practices result in goods being packaged in too many layers. For example, goods are sometimes wrapped in multiple layers, where at least one layer is redundant.
- Improving cleanliness in the workplace and throughout the distribution chain reduces the risk of product and packaging contamination.
- Improving product handling - eg through staff training and improved equipment - reduces the risk of product damage and the need for packaging.
- Just-in-time delivery can mean that the product spends less time in the warehouse and is at less risk of contamination and physical damage.
- Bulk delivery - in many cases, you can get materials delivered in bulk, thereby avoiding the need for packaging. This is particularly the case with liquids and powders where bulk delivery can eliminate the need for drums and other containers.
- Change the product itself - in some cases, a minor redesign of a product (eg a slight change to a dimension or a material) may allow you to significantly reduce the packaging used to protect it.
- Alternative on-site handling and distribution - for example, you can pipe liquids and powders around the site, while you can move certain light objects around site pneumatically.
- Alternatives to pallets - you can handle quite heavy loads using slip sheets and push-pull units or, where the load is particularly light, by hand.
- Optimise one stage of packaging - for example, redesigning a product's shelf-ready packaging to make it stronger could mean you can reduce the packaging needed to protect it during transport.
Rationalise your packaging system
While it may not necessarily reduce the amount of packaging, rationalising your packaging supply can bring significant cost benefits.
If your business has a large product range with relatively little size and shape variation, standardisingyour packaging can have major benefits. Using standard types and sizes of packaging for a range of different products can help with economies of scale, flexibility and reduced warehousing needs. It also enables continuity through the supply chain and the ability to swap out broken or damaged packaging more easily. For example, a standard drum taking a standard replacement lid may reduce the cost of returning it over long distances.
If your business has a small but varied product range, bespoke packaging may be the best approach. This enables you to design the packaging to match your requirements perfectly.
Assess the opportunities to reuse packaging
After eliminating and reducing your use of transit and collation packaging, the next best option is normally to reuse it as many times as possible. The more standardised your packaging, the easier it should be to reuse.
Design issues
- Make your containers lightweight as well as durable. For example, corrugated plastic or double/triple-wall coated board can act as alternatives to solid plastic or wooden crates.
- Using single-piece containers as modular containers may be more expensive and less robust.
- Design containers that are adaptable. For example, you could use different moulded liners with standard boxes to accommodate various products.
- Reinforce old containers - using better materials, edge strengthening, lamination, etc.
- Design containers that are easy to open and reclose or secure without risk of injury or damage to the packaging, eg with interlocking lid tabs.
- Design containers that are easy to fill and empty. For example, some automotive suppliers use plastic tote boxes with a folding side to allow easy access.
- Use containers that can be collapsed and stacked for easy storage and return.
- Make sure labels are easy to remove and attach.
- Ensure containers are easy to clean or wash, eg avoid seams, nooks and crannies, and make sure it is easy to fit and remove seals.
- Where possible, specify the use of recycled materials in reusable systems such as plastic crates.
- Try to reduce the contamination of used packaging to make it easier to reuse and to reduce disposal costs.
Assessing the costs and benefits of a reuse scheme
A packaging reuse scheme will only be cost-effective if its annual operating costs are less than those of your current one-trip packaging system, and the annual cost savings give an acceptable payback.
One-off 'up-front' costs include:
- the initial purchase of reusable containers
- modifications to handling and transport facilities
- additional costs of the tracking system, eg software packages, bar code labelling/reading equipment, electronic chips and detectors
You may be able to reduce these initial costs by leasing the containers rather than buying them, or by using a slightly less sturdy design.
Potential cost savings include reduced raw material and waste disposal costs, reduced handling and storage and reduced costs of complying with the packaging waste regulations.
Manage a reusable packaging system
Systems that reuse transit packaging will only save you money if the containers are actually reused and the system is operated efficiently. This means keeping the number of units to a minimum and recovering the packaging quickly.
Managing the scheme
With large schemes, it may be cost-effective to have a dedicated manager with no other duties. You may also wish to consider asking a specialist third party to manage the scheme. This can sometimes be more cost-effective than doing it in-house.
Number of units required
It is important you work out the correct number of containers required, especially as at any given time some of them will be in transit, at customer or supplier premises or being prepared for reuse. The longer the delay, the greater the total number you will need to maintain the flow of goods.
Transport and logistics
Ideally, you should collect reusable packaging as you deliver and then backhaul it. This is straightforward if only one delivery is being made, but when several deliveries are made in one trip, the recovered packaging has to be carried onwards to the next delivery.
Other potential issues to resolve when operating your own packaging reuse scheme include:
- limited influence with your customers in ensuring the timely return of containers
- complicated arrangements when it's necessary to collect a small number of containers or irregular consignments from several sites
Scale of the scheme
Small-scale schemes can work well when you have a limited number of suppliers and/or customers, and where they are concentrated regionally.
Large-scale packaging reuse schemes are generally more efficient than smaller ones. These larger schemes offer two main advantages:
- you can negotiate better prices for larger container orders and tend to have more influence over the prompt return of containers
- having more site locations, journeys and containers involved makes it easier and cheaper to smooth out local variations and maintain packaging stocks at the level required to match demand
Tracking and timely return of containers
One of the key issues in any scheme is to track containers and make sure they are returned promptly by suppliers and customers. One option is to draw up a formal contract spelling out each party's responsibilities. If you feel that this approach could sour your relationship with your customer, opt for a more informal 'gentlemen's agreement' - but remember that such agreements are hard to enforce.
It is also important to have some sort of tracking system that allows you to identify the number of containers at each possible location.
Container cleaning and refurbishment
Make sure that reusable packaging is separated, cleaned, checked for damage and refurbished as appropriate before each reuse.
Use one-trip packaging efficiently
If you cannot reuse packaging, you should use optimised one-trip packaging. Optimising the level of packaging involves both good packaging design and good working practices.
When using boxes and corrugated cases for packaging, you should ask yourself:
- Is a box really necessary? In some cases, shrink-wrap can be more efficient.
- Is the box designed as well as it could be? For example, could you make the box smaller if the product was re-oriented or less filler material was used?
- Is the box space fully utilised? If the headspace is greater than five or six centimetres, you should probably use a smaller box.
When using drums and intermediate bulk containers, you should ask yourself:
- Have you considered alternatives to steel drums? Consider using plastic drums, intermediate bulk containers or corrugated drums.
- Are your drums of the optimum design? Ensure that the drums you use are as lightweight as possible and consider whether or not they will be reused.
When using collation packs, you should ask yourself:
- Are collation trays necessary? In many cases, businesses find that shrink-wrap alone is adequate.
- Can larger denominations or different formats be used? Putting more items into a box, for example, can save packaging material.
When using fill materials, you should ask yourself:
- Can you eliminate or reduce the need for fill material by altering the container's design? You may be able to use filler material just in the lateral spaces and eliminate headspace filler.
- Is the best filler material being specified and used? Paper and used corrugated board may offer an adequate and cheaper alternative.
When using box closures, you should ask yourself:
- Can you avoid using staples? Staples often cause the box to be torn, reducing the possibility of reuse, and make it more difficult to recycle.
- Is it really necessary to use adhesive tape as a closure? If contamination is unlikely to be a problem, you may be able to close a corrugated box simply by interlocking the flaps.
- Is strapping a better option? Plastic strapping or banding is often the better option where a box has a separate or detachable lid and/or base.
When using shrink-wrap, stretch-wrap and plastic bags for packaging, you should ask yourself:
- Could you use a different thickness of material? Many businesses find that they can reduce the grade of material used without any reduction in product protection.
- Could you use a different polymer to provide the same level of protection at lower cost and weight?
- Could you apply stretch (pallet) wrap automatically? Automatic or semi-automatic pallet wrappers can help to reduce the use of stretch-wrap.
When using pallet loads, you should consider:
- Is the pallet area fully utilised? Palletisation software can help you to optimise the load.
- Is the load stabilised efficiently? In some cases, shrink-wrap or strapping/banding may be a better choice than stretch-wrap.
- Is the pallet of the optimum design? Lightweight, one-trip wooden pallets are available that weigh up to ten kilograms less than a regular pallet.
Reuse one-trip packaging
Although dedicated reusable systems generally offer the best solution, one-trip packaging can sometimes be made multi-purpose or reused several times.
New corrugated and plastic transit cases are now available that double as in-store display cases, with the lids and sides acting as the display framework with the products visible inside. A number of large retail chains now use such transit packaging, sometimes with a pallet-style base or wheeled base. It is also known as 'shelf-ready packaging'.
You may be able to sell your waste corrugated cases to a cardboard box merchant for reuse rather than to a paper/board merchant for recycling. This will maximise your revenue. Similarly, you may be able to send used drums for reconditioning and sell wooden pallets to a pallet merchant.
If you cannot reuse or sell it, you may be able todonate used packaging to other businesses or to schools or nurseries.
Although it will not raise revenue, this approach will at least reduce the volume of your general waste and your disposal costs. You must, however, make sure you observe the waste duty of care. See our guide on
your waste responsibilities.
Making a little effort to separate packaging materialsand keep them clean can increase the opportunities for reuse or recycling. Separating used packaging before it becomes mixed in the skip will help to reduce contamination.
Consider setting up an on-site system for preparing drums, intermediate bulk containers and other liquid containers for reuse. Some businesses benefit significantly from the on-site drainage, washing, relabelling and reuse of drums and other containers.
If the design of the packaging is inhibiting reuse, consider
redesigning it. For example, you may be able to encourage the reuse of corrugated cases by eliminating staples. Review options for whether packaging designed for one trip can be reused for another purpose or by another organisation. See our guide on how to
reduce your environmental impact by good packaging design.
Recycle transit and collation packaging
If you can find the right merchant recycler or waste-exchange business, most clean packaging materials can be either sold or removed free of charge. To improve your recycling activities, you should:
- Separate wastes effectively at the source. This will reduce contamination - eg from tape, labels, staples and chemicals. Many businesses use colour-coded boxes to allow easy separation of materials. You should make sure that these boxes are close to the waste-producing process and make staff aware of where they are.
- Empty and/or clean packaging carefully. This will improve the chances of the packaging being taken for reconditioning or recycling. In some cases, this can make packaging ordinary waste rather than hazardous waste. For more information on dealing with hazardous waste, see our guide onmanaging your hazardous waste.
- Avoid using mixed materials, eg metal or plastic closures on a cardboard box. This should make it easier to carry out recycling. As a general rule, single material designs are desirable, even down to the type of polymer used - eg polypropylene and polyethylene.
- Clearly mark the packaging. Indicating what types of material are used in the packaging allows materials to be separated more easily from mixed waste streams. Plastics, for example, can be embossed with the appropriate symbol to eliminate the need for a separate label.
- Consider whether you can compost the packaging. For example, paper and board can be mixed with garden waste to produce quality compost. Your local authority or waste management contractor may be able to take packaging waste for composting.
- Clean contaminated packaging materials. This can help to increase their value. Careful storage in covered and clearly labelled skips and bins can help to ensure that materials do not become mixed or contaminated by other materials, water or food (which can attract vermin). Wet paper loads may be rejected by recyclers because they are difficult to handle.
- Bulk up loads. Recycling may not be economical for sites with low quantities of materials. However, you can increase tonnages by bringing material from several sites through back-haulage in vehicles used for delivery to a central point. Larger tonnages in one place are far more attractive to recyclers.
- Check your packaging is being recycled. You should request information from your contractor which proves that your waste is being recycled and not sent to landfill.
You should make sure you handle materials for recycling properly. If you deal with waste from other businesses you may need authorisation to do so. See our guide on
your waste responsibilities.
Reduce packaging disposal costs
Ideally, you should recondition or recycle waste packaging wherever possible. However, even if it has been reused, packaging will ultimately have to be disposed of. There are a number of measures that you can take to minimise your waste disposal costs:
- Separate hazardous packaging waste properly. Mixing hazardous waste with non-hazardous waste makes the whole load hazardous and increases costs dramatically. For more information, see our guide on managing your hazardous waste.
- Use the best skips. Ask your waste management contractor if you can rent covered front-end loader (FEL) or larger rear-end loader (REL) units rather than ordinary open skips. FELs and RELs can be emptied into a waste collection compactor vehicle, which is cheaper than having whole skips removed and replaced.
- Use your waste containers effectively. Skips are often used inefficiently and emptied when only partially full. This increases your waste disposal costs as the number of collections and transport costs are a key element of pricing.
- Use the largest containers you can. Assuming that there are no health or environmental risks associated with longer storage (eg odour and leakage), it is generally best to use the largest skips possible.
- Consider buying or leasing volume reduction equipment. Shredders, balers, compactors, roll packers and drum crushers can reduce the volume of general and compressible waste to about 20 per cent of its original volume.
- Get the best waste contractor deal. Waste removal costs can vary greatly between waste management businesses so you should shop around for the most appropriate deal.
- Get good data from your contractor. Ask your contractor to provide waste disposal data by weight to help you monitor and minimise packaging waste.
- Purchase and operate high-value equipment jointly with other businesses. This could be beneficial if you only have small volumes of waste.
- Consider energy recovery. Options include a small energy-from-waste plant or a combined heat and power plant. Large businesses can bring together waste from all their sites to make this feasible, while smaller businesses could collaborate.
Here's how our business cut costs by reusing packaging
Atmel is part of a global organisation that designs and manufactures smart-card chips for security applications, such as for credit cards and passports. The manufacturing process carried out at the East Kilbride site is the final stage of a production cycle of products originating from other sites. Waste packaging was a significant contributor to the volume of waste in the business' skips.
What we did
Atmel looked to improve environmental performance at the site and achieved ISO 14001 accreditation in 2005. The environmental objectives included:
- reducing waste to landfill by increasing reuse and recycling
- reducing total solid waste from the site
Reused secondary packaging materials
Primary packaging (plastic tubs containing the silicon wafers) remained the same throughout this project. The savings established were made on secondary packaging.
Previous secondary packaging used only new materials - wafer boxes, antistatic plastic bags, bubble wrap, protective shipment foams and a cardboard outer box.
Reuse of secondary packaging materials was possible for 20 per cent of Atmel customers. Quality restrictions and customer requirements restricted packaging reuse for the remaining 80 per cent.
Secured customer buy-in
Realising that a few key customers had the most significant impact on the packaging reuse programme, Atmel's environmental team approached these to discuss the changes in packaging.
The agreement was for the reuse of good-quality unmarked boxes to protect the product during transit and storage.
Motivation and communication
Atmel measured the progress on environmental improvements regularly, and reuse figures and savings were communicated to staff via the notice board.
What the benefits were
The benefits to Atmel included:
- packaging waste reduction of 2.4 tonnes a year to landfill
- packaging purchase cost savings of over £3,500 a year
- a 60 per cent reduction in waste disposal costs, saving £5,000 a year